There are two paths to create a season of events. The first is from the dashboard under the Quick Start menu, click "Create a season". You can also click on “Seasons” in the Places menu on the left-hand side of the screen or via the hamburger menu at the top. From there, click on "Add Season" and specify your type of event.
There are two major ways to create a season of events. 1. Manual: Adding the date, time, and opponent one at a time in a form-field. 2. CSV Upload: Adding the date, time, and opponent in a CSV template.
Manual Season Creation
- Select the type of season. For now, this is only available for "Athletic" seasons of events so you can just hit "Continue"
- Add your Season Name (i.e. 2021-2022 Girls JV Basketball Season)
- Select the Sport for your season. Each season can only be tied to a single sport.
- Select the correct Gender & Level. If the gender is unspecified, just choose “coed”. You can choose multiple levels here as well. For example, Girls Junior Varsity. This selection will also flow into your reporting as well as on your GoFan event pages.
- Choose "Enter Manually"
- Add the number of events that are in your season.
- Click "Next"
- On the next screen, add Your Opponent by searching for the school. Check the logos, city, state, and zip code to make sure it's the right opponent.
- Manipulate the Event Date and Start Time for each event.
- If you miscalculated how many events are in your season, you can add another event at the bottom of the screen or "x" one of the events if you want to remove an event.
- The start time will automatically populate for all of the events once the first event has been defined. You can change it by event, as needed.
- Click "Build"
- On the next screen, you have the opportunity to manipulate settings at a season level or by an individual event. Make sure to hit "Apply to all events" at the top right before publishing your season. The only required change on this page is to define ticket prices.
- You can specify a particular Event Name here or allow the default of Home vs Opponent to save. This will appear at the top of your GoFan event page.
- Adjust Event Time for the event to start. This is the actual time your event will start. The time zone will automatically be set to the school’s time. You can also choose “All day event” by turning the toggle on (blue).
- Venue information will be pulled in directly from your school settings. However, if you have a unique venue for this event or a specific location at the venue, you can update it here.
- Event visibility - Once published, your event will be visible on GoFan.co within 15 minutes. If you want to hide this due to the use of private links or set the event to go live on the site at a later time and date, turn this toggle on (blue)
- If toggled on, you can choose to set a publish date and time for the event to show up on your GoFan page.
- Buyer Purchase Limit limits the number of tickets available per order. Today, fans can go through the funnel and complete multiple orders, but this limits the number of tickets per order.
- Event Alert is the bar that will appear at the top of GoFan.co with any high-priority information. For example, ”Masks Required”.
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Description: Ticket types are simply the tickets that are on sale for the event. Creating tickets here will automatically create tickets for Box Office.
- Ticket Availability is the total amount of tickets you want to sell for the event. If you don’t want to limit capacity, choose “Unlimited tickets”.
- Ticket Types are the actual tickets you’d like to put on sale for the event. To add a ticket type, click the blue “Add ticket type” button.
- Ticket name will appear on your event. The price is the price of your ticket before fees.
- Current status allows you to turn on and off sales.
- Once you've added your ticket types, click "Publish" to create your season and specific events.
Season Creation via CSV
- Select the type of season. For now, this is only available for "Athletic" seasons of events so you can just hit "Continue"
- Add your Season Name (i.e. 2021-2022 Girls JV Basketball Season)
- Select the Sport for your season. Each season can only be tied to a single sport.
- Select the correct Gender & Level. If the gender is unspecified, just choose “coed”. You can choose multiple levels here as well. For example, Girls Junior Varsity. This selection will also flow into your reporting as well as on your GoFan event pages.
- Choose "Enter Download and use the GoFan template"
- Add a single event on each line of the sheet. We will use the information below to search our database for the appropriate school.
- Opponent School is the name of the school (i.e. Smith High School)
- Opponent City is the city of the opponent school (i.e. Atlanta)
- Opponent State is the abbreviation of the opponent school. (i.e. GA)
- Date is the date of the event. Formats accepted include MM/DD/YYYY, M/DD/YY
- Time is the time of the event. Formats accepted include H:MMPM, HH:MM PM
- Select "Upload my file" and "Choose file" to upload your manipulated file.
- Select "Upload"
- On the next screen, you have the opportunity to manipulate settings at a season level or by an individual event. Make sure to hit "Apply to all events" at the top right before publishing your season. The only required change on this page is to define ticket prices.
- You can specify a particular Event Name here or allow the default of Home vs Opponent to save. This will appear at the top of your GoFan event page.
- Adjust Event Time for the event to start. This is the actual time your event will start. The time zone will automatically be set to the school’s time. You can also choose “All day event” by turning the toggle on (blue).
- Venue information will be pulled in directly from your school settings. However, if you have a unique venue for this event or a specific location at the venue, you can update it here.
- Event visibility - Once published, your event will be visible on GoFan.co within 15 minutes. If you want to hide this due to the use of private links or set the event to go live on the site at a later time and date, turn this toggle on (blue)
- If toggled on, you can choose to set a publish date and time for the event to show up on your GoFan page.
- Buyer Purchase Limit limits the number of tickets available per order. Today, fans can go through the funnel and complete multiple orders, but this limits the number of tickets per order.
- Event Alert is the bar that will appear at the top of GoFan.co with any high-priority information. For example, ”Masks Required”.
-
Description: Ticket types are simply the tickets that are on sale for the event. Creating tickets here will automatically create tickets for Box Office.
- Ticket Availability is the total amount of tickets you want to sell for the event. If you don’t want to limit capacity, choose “Unlimited tickets”.
- Ticket Types are the actual tickets you’d like to put on sale for the event. To add a ticket type, click the blue “Add ticket type” button.
- Ticket name will appear on your event. The price is the price of your ticket before fees.
- Current status allows you to turn on and off sales.
- Once you've added your ticket types, click "Publish" to create your season and specific events.