In GoFan HQ, you can use the Event Monitor to publish Seasons or Events from Arbiter, rSchoolToday, and VNN!

• When logging into HQ, you will notice a new clickable icon on the left-hand column called your event monitor
• If you do not see this on the dashboard, it is because your school does not use an event monitor, so there is no event information to pull. 

• This will only be available for schools with events in our system from an event monitor. You can click the Event monitor to see all seasons/events that are ready to publish and create tickets for sale. Doing so will bring you to this page.

• From this page, you can see events contained in the event monitor that you can pull into HQ, thus saving you the work of creating them manually.
• To do so, click on a season you would like to import that is in waiting by clicking the Review button. That will take you to the season review page.
• From the season's review page, you can see the events pulled from the event monitor and their dates and times, which you can update if necessary. You can also add new events if they are missing in the event monitor system.
• Most Important – You will need to create tickets for sale to publish these events. You can do this under Ticket availability. Add one or many ticket types (i.e., Student, General Admission, Senior Citizen, etc.) along with the ticket prices.

• • Among other things, you can also edit event type, tickets/prices, venue, purchase limits, gate times, and visibility.
    • Click here for more information regarding season creation.
  • You can make season-level changes with this, too, at the events list, which will change a handful of settings across all your events instead of editing them one at a time. Once you are happy with your changes, you can publish all the events in the season by pressing the “Publish” button. Once published, you can still edit them by accessing them individually via your events dashboard or from the event monitor.

What Happens if an event in the event monitor already exists in GoFan?

Yes, we make sure you are not setting up duplicate events! Functionality exists to notify you during the import process if we believe there is already an event(s) in HQ that mirrors one or more of the event monitor events you are attempting to import.

When users click the “Review” button mentioned earlier, the system checks for any matching events based on a matching time, opponent, and date. If any are found, you will be brought to a page resembling this. You can review these by event or choose to keep all GoFan or the event monitor events.

• If you only want to keep all the events already in GoFan, click Keep all GoFan events.
• If you want to overwrite the duplicate events already in GoFan with the data inside the event monitor, click the button labeled Use all events.
• If you want to keep all events in GoFan while importing all the game data from the event monitor, click Keep both events. This will create duplicate events in GoFan.
• You can also choose a mix by selecting the specific event to keep.
• The event monitor events are on the left, and GoFan is on the right. Select Keep this event for the specific event you want to keep.

From there, everything is the same. Clicking Next will take you to the Season review page, where you can manipulate season or event-level settings.